Policies and Procedures for the
MNI Meeting Facilities
 
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Groups must use the on-line request form to reserve the listed MNI meeting facilities. Please use the on-line cancellation form when a cancellation of a reservation is require so others would be able to use the facility.

The use of this online reservation form is mandatory.

No reservations will be accepted by telephone. Reservations must be made a minimum of  one working day in advance using this online form.

Note: Single or recurring meetings can be made up to one year in advance. It is responsibility of the various department meeting coordinators to monitor their reservation standings.

Priority is given to first reservation submitted first booked.
(Reservation submissions are date and time stamped)

Consideration will be given in order of priority as follows:
International meetings
National meetings
Local meetings

Bumping may occur in order to accommodate important meetings that require the special capabilities and features of the particular meeting facility. In such a circumstance arrangements will be made for alternate space for pre-booked meetings.

If AV equipment and/or technical support is required, please enter the appropriate requirements on the online form when reserving the facility.  A minimum of 1 week notice is required prior the scheduling of a major event.

Note: Technical AV support or AV equipment is not included unless requested on the reservation form when reserving a facility.

The meeting coordinator reserving the MNI meeting facility  is responsible for the equipment and furniture. Inappropriate use or damage to the equipment or facilities will lead to a loss of future access.